Point of Sale inventory procedure

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Point of Sale inventory procedure

Receiving and Dispatching Stock

Receiving goods from suppliers is a fundamental part of retailing. Due to the potential financial losses that can result, it is critical that staff follow the related procedures to ensure that this is done effectively. While different procedures apply to different merchandise, the following are typical receiving and dispatch procedures.

Receiving Goods

Goods are for your store
Goods have been ordered
Goods received agree with the order and invoice quantity, description, and quality.
Goods are not signed for before they are thoroughly checked. If an invoice is not received with goods, there must be provided to process it in the correct manner when it is received.
Goods are correctly labeled and immediately placed on the selling floor or store. This is to prevent damage and shrinkage.
Pre-sold goods allocated for the earliest possible delivery.
Damaged or incorrect goods are rejected and arrangements made for immediate repair or replacement – delivery slip marked accordingly.
Stock held in reserve promptly labeled after inspection and carefully stored. Reserves are organized so that the oldest item will be drawn first for the selling floor or for delivery.
Daily Goods Received record kept and processed with all relevant invoices and/or delivery docketsReceiving area kept clear at all times and rigid security adhered to

Dispatching Goods

Dispatch person alert to false or incorrect paperwork.
Ensure customers are notified of impending delivery – address checked and any money collected carefully documented so the driver cannot overlook it.
Double check goods to be delivered are correct in quantity, description, and quality. Damaged goods not dispatched unless an agreement from the customer. Regularly check loaded vehicles to ensure packing is satisfactory and only the items to be delivered are in the vehicle.
Ensure you are satisfied with the appearance of the vehicle and the driver – they create a lasting impression.
Maintain daily goods delivered records – ensure drivers sign for goods in good order and condition and customer signs at the end for the delivery.
All paperwork processed promptly

It is the manager’s responsibility to ensure that everyone adheres to the receiving and dispatching procedures. The process involved in receiving goods will vary from store to store. The responsibilities of the manager and staff when receiving goods will also vary.

Manager's Flow Chart for Recieving Goods
Staff Flow Chart for Receiving Goods

StorePoint Retail POS is equipped to handle stock receiving, branch transfers, warehouse management and invoicing to customers. Using the functionality, it prevents shrinkage and loss of stock. With track and tracing, from your point of sale, you will always know where your inventory is. You will also know when any amount is due.

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OnPoint Retail Screen

OnPoint Retail Point Of Sale

The Benefits

Software functionality benefits of Onpoint Retail POS

Barcode Scanning – Commission Management- Customer Account Profiles – Discount Managemente – CommerceElectronic Signature – Gift Card Management – Inventory Management – Layaway Management – Loyalty Program Support – Multi-Location – Ordering Automation – Pricing Management – Restaurant POS – Retail Management – Retail POS Returns Management – Returns Tracking – Sales Tracking – Touch Screen – Color and size matrix – electronic invoicing – Invemtory management – Management Reports –

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Hardware benefits of OnPoint Retail POS

No expensive hardware – Compatible with all top brands of hardware – Use standard bar code scanners – use standard label printers – label design makes it possible to use different sizes of thermal labels – works well with all top brands of customer displays – Touch Screen friendly design – Can be used on retail tablets – Tablet POS friendly – Hardware required use affordable thermal rolls and thermal labels.


OnPoint Retail integrates with Snapscan

onpoint retail now integrates with snapscan

onPoint Retail point of sale has now partnered with Snapscan, one of South Africa’s leading POS payment solutions. A SnapCode is a QR code (a square barcode) that is linked to a merchantSnapScan account. Customers use the SnapScan application to scan the code and then enter payment details (amount and PIN) to facilitate a payment to the merchant.

OnPoint Retail will make your retail experience less painful and will streamline point of sale transactions with technology, making transactions easy and quick. Switch to Onpoint Retail POS Software today and enhance your customer experience.


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Mail us at salescpt1@retailandrestaurant.co.za Remember to mention if it is for retail point of sale or restaurant point of sale. Regards The RRBS Team